Job Detail

Requirements:

• Bachelor’s degree (S1) in Business Administration, Management, Communications, Secretarial Studies, or a related field.
• Minimum 2-5 years of experience as a Personal Assistant, Executive Assistant, or a similar role.
• Prior experience in accompanying executives on business trips is a plus.
• Excellent organizational and time management skills.
• Professional communication skills in Bahasa Indonesia & English (both verbal and written).
• Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Suite, and business communication tools.
• Ability to work independently and as part of a team, with a high level of initiative.
• Flexibility in working hours and willingness to travel as required by the General Manager schedule.
• Strong discretion and professionalism in handling confidential company information.
• Friendly, confident, and possessing strong work ethics.
• Loyal and trustworthy in managing confidential information.
• Willingness to travel and be based in Bali

Responsibilities:

• Organize, manage, and coordinate the daily, weekly, and monthly schedules of the General Manager.
• Arrange and coordinate business meetings, conferences, and other engagements with internal and external parties.
• Provide timely reminders and ensure the General Manager attends all scheduled appointments punctually.
• Act as the point of contact between the General Manager and company employees, clients, business partners, and external parties.
• Draft and handle official communication, including letters, emails, and reports on behalf of the General Manager.
• Prepare meeting minutes and ensure follow-ups on decisions made in meetings.
• Organize and maintain important company documents, both in physical and digital formats, with a structured filing system.
• Prepare presentations, reports, and other documents needed for meetings or business discussions.
• Maintain confidentiality and security of sensitive company information.
• Arrange business trips, including booking flights, accommodation, transportation, and preparing travel itineraries.
• Ensure all necessary travel documents and arrangements are in place.
• Manage various personal and professional needs related to the General Manager work.
• Ensure all work facilities are available and functioning properly.
• Provide additional support as needed at the General Manager request in professional purpose.
• Conduct research on projects, business opportunities, and relevant information to support the General Manager decision-making.
• Prepare analysis reports and recommendations based on research findings.